Bed Allocation Management

Bed allocation management in hospitals still follows very specific rules. When selecting a suitable bed for a patient - if one has a choice at all - various criteria must be considered:

Registration for admission
Registration for admission

  • Does the patient have to be on a specific ward or can he or she be accommodated on an interdisciplinary ward?
  • Does the bed or room have to have special features?
  • Which patients can share a room?

And above all, there is the desire to be able to make as reliable statements as possible about the patients to be admitted, to have to move patients as little as possible (at least for organizational reasons) and to keep an eye on all the patient's other appointments.

The module Bed Allocation Management of ORSOFT for Healthcare is tailored to the needs of a bed allocation manager. It offers the following possibilities:

  • Overview of the current bed occupancy including a look into the future;
  • Finding free beds at a certain time or for a certain period of time;
  • Automatic creation of a case consisting of a plan admission and discharge with bed assignment;
  • Creation of a transfer;
  • Extending or shortening a patient's stay for planning purposes;
  • Compliance with admission quotas, but also the optional overbooking of rooms and beds;
  • Consideration of accompanying persons;
  • Consideration of characteristics of rooms or beds such as infectiousness and locks;
  • Alarms for multiple occupancy of beds, mixed-gender occupancy, exceeded planned discharges;
  • Overview of how the currently planned lengths of stay of patients compare to the maximum length of stay of the (work)-DRG (coding of patients).

Bed allocation management
Bed allocation management

ORSOFT for Healthcare works exclusively with master data as maintained in SAP for Healthcare. Double processing of wards, rooms and beds is not necessary. The actual bed allocation based on cases is taken into account, as are preregistrations for inpatient admission. Each bed allocation can first be simulated locally and then written back to SAP, if necessary as a mass action.

The use of planning and search algorithms supports the fast search for a suitable room. Private patient or panel patient, single or multi-bed room, accommodation on interdisciplinary wards? All these parameters can be taken into account in the bed search.

The cross-hospital bed allocation management enables the bed allocation manager to find free beds in suitable wards of affiliated institutions. This allows queues to be levelled out and patients to reach sought-after places more quickly, provided they are willing to switch to another, equivalent facility.