Data Protection Declaration for Applicants

We are glad you have decided to apply to ORSOFT GmbH (ORSOFT), a subsidiary of OR Soft Jänicke GmbH!

This data protection statement provides information on the type, scope and purposes of ORSOFT's collection and use of your personal data in the context of the application process.

Responsible Authority

ORSOFT GmbH
Martin-Luther-Ring 13
04109 Leipzig
Telefon: +49 (0)341 230 89 00

 

Managing Directors

Hartmut Friedrich
Dr. Wilmar Mögling
District Court Leipzig HRB 28318

I Data Collection Sources

In general, we obtain personal data directly from you.

Furthermore, we may collect data from other sources, if you have published (or partly published) your applicant profile and agreed to be contacted by prospective employers, e.g. on career portals or online job boards.

Type of Data ORSOFT Processes

We process personal data you provide in your application (cover letter and attachments) or publish on your applicant profile on career portals.  

Regularly, these are general data related to your person (core data) as well as information on your professional qualifications and further education / schooling. Furthermore, we process all kinds of information submitted on your application form or published on your career portals.

Purposes of the Collection and Processing of Personal Data and Legal Bases

We process personal data in accordance with the requirements of the General Data Protection Regulation (GDPR) and the amendment provisions of the German National GDPR Implementation Act (abbreviated: BDSG-neu). We collect, process and use your personal data exclusively for the following purposes.

a) Data processing in order to carry out the application process

We process personal data in order to carry out the application process initiated on the basis of your application and in order to make a decision on the creation of a working relationship.
Legal bases: § 26 (1) (1) BDSG-neu in conjunction with § 26 (8) (2) BDSG-neu.

b) Data processing in order to defend legal claims

In individual cases, we may process personal data in order to defend legal claims arising from decisions made during the application process. Legal basis: Art. 6 (1) (f) GDPR; our legitimate interest can be the providing of evidence in a legal proceeding under the General Equal Treatment Act (AGG).

c) Data processing for the implementation of the working relationship

In the case of your successful application, we may continue to process personal data necessary for the implementation of the working relationship; see § 26 (1) (1) BDSG-neu.

d) Data processing for inclusion in our „talent pool“

If we consider your application as interesting for future posts, we offer applicants the opportunity to be included in our „talent pool“.
Such processing of your data is therefore based on your consent (legal bases: Art. 6 (1) (a) GDPR in conjunction with § 26 (2) BDSG-neu).

Categories of Recipients of Your Personal Data

Your data will be made available to the members of the Executive Board and to the respective responsible employees.

Particularly for internal administrative purposes, your data may also be transmitted within the corporate group. If required by law, your consent will be obtained separately.

Those processing your data (under the terms of Art. 28 GDPR) receive your information exclusively for processing data in compliance with the purposes listed in section “Purposes of the Collection and Processing…”. Our service providers are bound by contract to handle your data pursuant to the current data protection regulations, in particular in accordance with the GDPR.

Other recipients will only receive your data if such transfer is required by law or if we are obliged to do so due by official and / or court order, if you have given your consent or if we are authorized to submit it without your consent.

Transmission of the Data to a Third-party Country or an International Organization

Your personal data will not be processed in a country outside the EEA, unless the respective special data protection requirements of the GDPR are fulfilled accordingly. Transmission to an international organization does not take place.

Duration of Processing

In general, we only retain your personal data for as long as necessary to carry out the application process.

If your application is unsuccessful, we store your data if that is necessary in order to defend legal claims. Against this background, your application will be deleted within three to six months after announcing the rejection provided that storage is no longer necessary due to the absence of legal proceedings.

If we consider your application as interesting for future posts, we offer applicants the opportunity to be included in our „talent pool“.
Such processing of your data is therefore based on your consent (legal bases: Art. 6 (1) (a) GDPR in conjunction with § 26 (2) BDSG-neu).

If your application has been successful, we generally store your data for the duration of your employment, in adherence to our data protection declaration which will be handed out to you once you accept our job offer.

Your Rights

As a person concerned within the meaning of Art. 4 No. 1 GDPR, you have the right under Art. 15 GDPR to obtain information about your personal data stored by ORSOFT at any time. You also have the right to have your data corrected in accordance with Art. 16 GDPR, processing restricted in accordance with Art. 18 GDPR or your personal data deleted in accordance with Art. 17 GDPR: With regard to the right to information and deletion, reference is made to the applicable restrictions pursuant to §§ 34 and 35 BDSG-neu. You have the right to data portability under Art. 20 GDPR and the right to complain to a competent supervisory authority under Art. 77 GDPR in connection with § 19 BDSG-neu. In general, the supervisory authority of ORSOFT is the Saxon Data Protection Officer.

Furthermore, you have a right of objection in accordance with Art. 21 GDPR. If the processing of the data is based on your consent, you may revoke this consent at any time pursuant to Art. 7 (3) GDPR by notifying ORSOFT with effect for the future. The legality of the processing carried out based on consent until revocation remains unaffected.


Your right of objection under Art. 21 of GDPR

Case-specific right of opposition to processing based on Art. 6 (1) (e) or (f) GDPR

If your data is processed on the basis of Art. 6 (1) (e) or (f) GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation.

In this event, ORSOFT will cease processing your personal data, provided that ORSOFT cannot find compelling legitimate grounds for processing that outweigh your interests, rights and freedoms and if the processing does not serve to assert, exercise or defend legal claims.


Necessity of Providing Personal Data

The provision of personal data is not required by law or contract. You are therefore not obliged to provide personal information. However, failing to provide certain personal data inhibits us from properly carrying out the application process or deciding whether to create of a working relationship. In turn, this means that we would not be able to conclude a contract at a later date.

This applies to all data required for the processing of your application or to those required for a pre-contractual relationship with us as well as for the collection of which we are legally obliged.

Data Protection Officer

Should you have any questions or suggestions regarding the processing of your personal data by ORSOFT, please do not hesitate to contact ORSOFT. In this case, please contact the responsible data protection officer directly, who is also available in the event of requests for information, applications or complaints.

By post:
ORSOFT GmbH
Data Protection Officer
Martin-Luther-Ring 13
04109 Leipzig

By email:
privacy@orsoft.de

By fax:
+49 (0)341 230 89 01

Stand: Juli 2018