Distinctive ease of use


ORSOFT user interfaces are plain in their structure and intuitive in handling. The current workload is visualized in a table-like navigation area (left side). Here, the most important information connected with all work steps is shown well arranged to the user. By choosing a workflow step with a mouse click, the data maintenance dialog pops up in the main working window (right side). If required, the expected future workload can be displayed in another browser as well. This browser lists workflow-steps, which are currently not yet active, but expected to come up soon. Thus, both a long-term preview and the planning of the workload are possible.

The navigation within and between dialogs, as well as the entire workflow step flow, is controlled by appropriate buttons. These buttons are self-explanatory and appear dynamically according to the pre-configured options. This helps to avoid faulty operations.

Typical workplace: left window - workflow overview, right window – pre-configured dialog of a workflow step
Typical workplace: left window - workflow overview, right window – pre-configured dialog of a workflow step

Integration of meta data

Though the primary target objects to be maintained within a workflow are typically SAP ERP / SAP S/4HANA master data objects like material, vendor, etc., the ORSOFT data model can be extended beyond these primary objects. Thus, data information which is not part of the original master data objects can be maintained and saved as well. This way, information like project or advertisement data (meta data) can be easily processed and linked to the primary master data process without changing or extending the original master data object. This function can also be used without any restrictions for the maintenance of objects, which are completely independent from the primary ERP data source, by providing neutral workflow templates for such objects (for details see also “Further system-/process support”).

Quality management

Quality, completeness, plausibility and correctness of master data are major goals for every master data manager and consequently for the product ORSOFT Master Data Workflow as well. According to this strategy, all information is checked e.g. for inconsistencies and plausibility immediately when it is entered or edited. Individual test routines can be combined with standard SAP ERP / SAP S/4HANA test routines. Furthermore, values can be automatically filled in the corresponding fields by using a copy function, fixed-value definitions or conditional logics. Using conditional logics dependencies between different fields and values can be modelled. Based on freely configurable statements, values can be calculated very easily and assigned to fields. Of course, the check of field attributes like mandatory fields etc. is not only supported, but can also be defined independently from the field definition in the primary system.

Mass changes in tabular lists

The data maintenance for single objects is typically done in configurable dialogs. Depending on the object structure, the user can navigate to subordinate object levels which are also processed in sub dialogs or table-like lists. The content is displayed in tabular lists if groups of sub objects (e.g. plants of a material) shall be maintained together. The basic scope of functionality of such ORSOFT tabular browsers includes functions like sort, filter and search functionality as well as automatic column-wise value input for selected rows.

This kind of mass maintenance can be used for sub objects of single objects (like sales data of a material master or storage location data of a plant). It is also possible to change groups of objects within one workflow. The fields to be changed, as well as the set of data to be changed, have to be selected before the workflow is started. Such workflows for mass changes are called multi-positing workflows.