Workflow-based Master Data Maintenance – ORSOFT Master Data Workflow

ORSOFT Master Data WorkflowORSOFT Master Data Workflow (MDW) is an add-on solution to SAP ERP / SAP S/4HANA for workflow-based, quality-assured master data maintenance. The main purpose of this solution is to support and control the process of data collection, validation, checkup and release before the final object is created in SAP ERP / SAP S/4HANA. The tool focuses on the functional and technical aspects.

Typical workplace of a master data manager with full functionality
Typical workplace of a master data manager with full functionality

If the master data is continually created and maintained, there is a desire to simplify, assure the quality and control the process of recording the data, validating it, checking it, releasing it and creating final objects in SAP ERP and SAP S/4HANA.

ORSOFT Master Data Workflow is an add-on for SAP ERP / SAP S/4HANA to maintain the master data in a workflow-based manner and to assure its quality. The solution allows you to save provisional, simulated or as yet incomplete master data outside of SAP ERP / SAP S/4HANA objects, though the data management takes place in structures identical to SAP ERP and SAP S/4HANA. The solution has been available since 2010, is used internationally as standard practice by Danone Group and is used by around 4000 users (as of 2013) to improve their daily work.

Different industries - similar objectives

In particular industries for which new master data frequently has to be created or for which existing master data has to be modified, such as the food and beverage industries, the milk industry and high technology, ORSOFT Master Data Workflow often pays for itself within months just through the time it saves.

Comfortable and efficient master data maintenance

ORSOFT Master Data Workflow simplifies the maintenance of data by using individually definable workflow templates and dialogues. These contain a clear presentation of associated data and automated suggestions for field entries. This avoids wrong entries and information important to maintenance can be seen at a glance.

Higher quality and shorter processing times through workflow

ORSOFT Master Data Workflow supports user guidance in the form of workflows with automatic messages to the user in the departments involved. This ensures shorter processing times and greater transparency for the entire business process.The definition of individual user and role-specific workflow is very easy and user-friendly. Processes with enforcement or messages and warnings can be implemented easily.

Excellenty organised spread maintenance of master data

ORSOFT Master Data Workflow is particularly suited to use in large companies in which several teams are involved in the maintenance of master data.

In particular these locally organised maintenance processes become less time and money-intensive, more transparent and plan-able thanks to powerful messaging management. This is down to comprehensive analysis functions on progress and the predicted conclusion of the maintenance processes.